The name of the
Association shall be the Indo-Pacific Prehistory Association. The organization
was founded at the Fourth Pacific Science Congress of the Pacific Science
Association, Java, 1929, through the leadership of P.V. van Stein Callenfels. At
a meeting in
The objectives of
the Association shall be:
1.
To promote cooperation in the study of the prehistory
and related subjects of
2.
To help maintain direct communication among scholars
working in the field of Asian and Pacific prehistory through periodic
congresses, regional meetings, and the online publication of the IPPA Bulletin;
3.
To uphold and improve legal and scientific methods of
prehistorical and related research in the field and in the laboratory and to
help the countries in the IPPA area prevent illegal excavation and illegal
trade in antiquities.
Individual
Members shall be allowed to join after submission of an application form and
membership fee to the secretariat, as instructed in the IPPA web site: http://arts.anu.edu.au/arcworld/ippa/ippa.htm.
The Association
shall have a President and a Secretary-General, each appointed and advised by
the eight elected members of an Executive Committee, as described in Article V(A). Standing and Ad Hoc Committees may be authorized as
deemed necessary by the Executive Committee for the purpose of studying and
seeking solutions to important problems of interest to IPPA membership.
ARTICLE V. EXECUTIVE COMMITTEE
The Executive
Committee shall consist of eight elected members, together with the two
officers appointed by those eight members and detailed in Article IV above, to
make a total of ten persons. Former officers may also be invited by the
Executive Committee to attend Executive Committee Meetings and to vote.
The eight elected members of the Executive
Committee shall serve for eight year terms. The Secretary-General shall be
appointed by the eight elected members of the Executive Committee, either from
within the committee itself or from the general membership. The terms of
appointment of the Secretary-General shall also be determined by the elected
members of the Executive Committee. The President shall be a senior
archaeologist from the country that will host the next IPPA Congress, and shall
be chosen by the in-country archaeological association(s) that will host the
meeting, subject to ratification by the Executive Committee. The President
shall remain in office for four years, preferably for two years before the
Congress and two years afterwards.
The elected members of the Executive
Committee shall be kept as widely representative as possible. No more than two members shall be citizens of
the same country. Each of the four general areas covered by IPPA shall be
represented by at least one elected member who is a citizen, resident or
specialist in that area. These areas are:
Northeast Asia (Russia east of 70° longitude, Korea, Japan, China),
Southeast Asia (including Madagascar), South Asia (India, Pakistan, Sri Lanka,
Bangladesh, Nepal, Bhutan), and Oceania (Australia, New Zealand, and the
Pacific Islands). Not more than four
elected members shall be from countries not included in the area covered by
IPPA. No elected Executive Committee
member shall be renominated to fill the vacancy created by that member’s
completion of term.
Nominations for
the eight elective positions on the Executive Committee shall be requested from
the Individual Membership, as detailed in Article V(A).
Election, if necessary, shall be by email ballot.
Sessions of the
Executive Committee, to be chaired by the President, shall be held before a
Business Meeting during an IPPA Congress. Sessions may also take place at any
time a quorum is present providing that notification to all members of the
Committee has been given at least one week before the meeting. The Executive
Committee shall consider committee reports, consider and decide upon time and
place of the next Congress or Committee session, authorize the appointment of Standing
and Ad Hoc committees, and other administrative matters. Six members including
the President, Secretary-General and any former officers present (see Article V(A) paragraph 1) shall constitute a quorum. Guests and
observers may be invited to attend sessions at the discretion of the
Chairperson. In emergency situations, the Executive Committee may conduct
sessions by email.
ARTICLE
VI. MEETINGS
The Executive
Committee shall attempt to arrange a major IPPA Congress approximately every
four years. At least one Business Meeting open to all IPPA members shall be
held during each Congress. Additional Business Meetings may also be called at
the time of a Congress, provided that every reasonable effort is made to notify
all members at the Congress of the meeting time and place.
Regional
Meetings, to be held preferably midway between Congresses, may be considered as
official meetings of IPPA and receive assistance from the Executive Committee
in their organization and funding. A host institution or organization
contemplating such a meeting shall communicate with the Executive Committee
through the Secretary-General concerning its wish to host and organize a
Regional Meeting. If the Executive Committee considers that the proposed
Regional Meeting is within the purposes of IPPA, the proposed host organization
shall make a formal request to the Executive Committee for recognition of the
meeting as an official IPPA Regional Meeting and seek the assistance of the Executive
Committee if desired. The Executive Committee shall encourage the holding of
Regional Meetings.
Amendments to the
IPPA Constitution shall be made through a ballot sent to all members. A
deadline for receipt of replies will be stated. Suggested amendments will only
be made if a two-thirds majority of all replies received by the
Secretary-General before the deadline is in favour.
The Bylaws are
intended to spell out the details for the practical working of the
Constitution.
Membership in
IPPA is not an inalienable right. Any Member not abiding by the objectives of
the Constitution can be removed from Membership. Hopefully this will never
happen, but if such a case develops it will be carefully investigated by the
Executive Committee and the charges shall be presented to the Member to allow
for counter-presentation of evidence. The final decision on the case shall be
made by the Executive Committee, a vote of six members of the Executive
Committee against the Member being required for removal from membership.
Honorary Members
shall be elected by the Executive Committee in recognition of their exceptional
contribution to the study of the prehistoric archaeology of our area. A maximum
of twenty living Honorary Members will be recognized at any time. Members shall
recommend individuals for Honorary Membership to the Executive Committee, who
will elect them by a majority vote of six or more in favour.
CHAPTER III. EXECUTIVE COMMITTEE
The membership of
the Executive Committee shall be as directed by Article V(A)
of the Constitution. The next election of eight new members to the Executive
Committee, following this 2006 revision to the Constitution, shall take place
on 1st October 2008, thereafter every eight years from that date.
From
The
Secretary-General shall be responsible for the general running of the
association (including memberships, conference fund raising and the organisation
of congress programs), and the management of the Granucci Fund. The Secretary-General
shall also organise the production of the online IPPA Bulletin, dealing
especially with the editing and refereeing of submitted papers, management of
an editorial committee, and the organisation of layout, printing and
distribution.
At present, no
Treasurer is needed since IPPA funds are managed by the
1.
All Individual
Members in good standing shall be eligible for election to the Executive
Committee within those restrictions laid down by the Constitution Article V(A). A Member wishing to stand for election to the
Executive Committee must be nominated by another Individual IPPA Member.
2.
All Individual
Members in good standing shall have a vote in the elections.
3.
To make it
possible for the full membership to participate in the elections, they shall be
conducted by an email ballot organised by the Secretary-General. Email votes shall
be returned to the Secretary-General within a stated deadline. All elections
are by simple majority.
4.
The names of the
newly elected Executive Committee members shall be listed in the IPPA website.
CHAPTER IV. MEETINGS
Full Congresses
should be held approximately every four years, with the decision about whether
to hold one jointly with another organisation to be made by the Executive
Committee.
The primary
purpose of IPPA Business Meetings is to inform the IPPA members present about
the current activities of the Executive Committee, to receive from the members
their thoughts on these activities and what changes might be made in these
activities, including suggestions for new directions in which IPPA should move.
A quorum for IPPA Business Meetings shall be 20% of the IPPA members present at
the meeting. Once a quorum is present, substantive decisions on matters brought
forward by the Chairperson or the membership may be taken or approved by the
meeting, except on those matters specified in the Constitution or its Bylaws as
requiring a ballot of the full membership, or as requiring a decision of the
Executive Committee. The Chairperson of the Business Meeting shall be the President.
An IPPA Regional
Meeting must be concerned with a topic relating to the prehistory of some
portion of the IPPA area, or to archaeological research methods concerning the
IPPA area, or a portion thereof.
Communications to
the Members shall be by email. The IPPA Bulletin is published online at regular
intervals and carries both the proceedings of IPPA conferences as well as other
invited or submitted papers. The online IPPA Bulletin will require an Editorial
Committee of qualified scholars, to which appointments will be organised by the
Secretary-General and Executive Committee in 2008. For practical reasons it
will not be necessary for all members of such an Editorial Committee to be
members of the Association.
Resolutions and recommendations
may be submitted for adoption to the membership present at the Business Meeting
of a Congress, provided that there is a quorum of members present as defined in
Chapter IV(A)2.